Hospitality

Effortless AI payable software for hotels and restaurants

Effortlessly manage hospitality payments and bills with HelloPay Delight guests and grow profits no financial hassle just simple solutions in one platform.

Streamline supplier billing and payments with effortless accuracy

Revolutionize how your hotel or restaurant manages supplier bills with HelloPay. Free your team from paperwork and make every vendor interaction smooth, reliable, and lightning-fast.

Smarter Workflows Save Time

Automate everyday administrative tasks so your staff can focus on guests.

Unmatched Accuracy Every Step

Intelligent check helps prevent payment errors before they happen.

Faster Payments Build Trusted Partnerships

Quick supplier payouts nurture strong, lasting vendor relationships.

Total Oversight Made Simple

One easy dashboard keeps every location’s finance in perfect sync.

Features

Sunnier solutions that allow restaurant and hotel business owners to get paid on time, remain financially organized, and be audit-prepared.

Accounting on the Go

Merely convert orders and room charges to payable bills in seconds—not manual effort needed.

OCR Recognition

Import invoices from laundry suppliers, food suppliers, and event suppliers through email or mobile.

Approval Management

Assign multiple approvers for kitchen operations, housekeeping services, or marketing spending.

Bill Capture

Trace invoice items to inventory quantities and food cost centres for end-to-end traceability and planning.

Batch Payments

Make payments on multiple vendor invoices scattered across multiple branches or stores with a click.

Expense Management

Mark by unit, service, or event to obtain detailed cost analysis per unit or outlet.

Expense Tracking

Save complete electronic records with every bill approval, rejection, or amendment stored securely.

Bill Categorization

Automatically group wedding, banquet, or group reservation charges received for quicker reconciliation.

Tally Integration

Easily integrate with your restaurant POS, hotel PMS, and accounting software such as Tally or Zoho.

Effortless Financial Oversight at Every Location

Instantly monitor spending, cash flow, and branch performance to maintain total control and confidence.

We were able to cut our vendor payment cycle from ten to three days with the help of HelloPay." It's revolutionized how our back office operates.

Why Restaurants and Hospitality Trust HelloPay for Financial Success

Instantly monitor spending, cash flow, and branch performance to maintain total control and confidence.

Strengthen Supplier Connections with HelloPay’s Trusted Assurance

With HelloPay, building lasting partnerships is effortless. Count on timely payments, rock-solid security, and real hospitality experts by your side whenever you need support.

Pay all suppliers on time without any hassles.

Rest easy knowing your data and compliance are always protected.

Access friendly, knowledgeable support from experts who truly get your business.

Frequently Asked Questions

How does HelloPay help restaurants handle supplier bills and invoices?

HelloPay lets restaurants upload and validate supplier invoices (food, laundry, event suppliers, etc.) through OCR/email/mobile, route them for approvals, and pay vendors automatically or in batches reducing manual effort and minimizing errors.

Can I approve payments or bills for my restaurant from anywhere?

Yes, HelloPay supports “Accounting on the Go,” so managers can approve bills, view dashboard data, and route payments remotely from mobile or desktop devices.

What are common bookkeeping/ payment challenges in the hospitality sector?

Challenges include handling many small invoices from vendors, high expense turnover (supplies, maintenance, events), managing multiple branches, seasonal fluctuations, delayed approvals, and ensuring timely payments to avoid supply chain disruptions.

How does HelloPay differ from generic accounting or payment tools used by restaurants?

Generic tools may provide invoicing or basic expense tracking, but HelloPay specializes in AI payables: OCR invoice capture, approval workflows, batch payments, branch-level expense oversight, and real-time dashboards built for hospitality workflows.

Can batch payments help restaurants with cash flow planning?

Yes. By batching vendor invoices across branches, restaurants can better forecast outgoing payments, negotiate terms with suppliers, avoid late fees, and better manage their operating cash flow.