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Logistic

Streamlining Complex Financial Workflows in Logistics and Transport

Simplify multi-entity payments, compliance, and expense tracking with HelloPay by automating workflows, gaining full visibility, and ensuring regulatory compliance effortlessly through our logistics invoice automation software.
  • Manage diverse payments across fleets and vendors.
  • Ensure seamless compliance with tax regulations.
  • Gain full expense visibility by route and vehicle.
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AI Invoice Automation for Logistics,AI-powered accounts payable logistics,ai automated vendor invoice processing
AI Invoice Automation for Logistics,AI-powered accounts payable logistics,ai automated vendor invoice processing

Accelerate Financial Operations Across Every Stage of Logistics

Streamline payments and expenses across your logistics chain with HelloPay’s logistics invoice automation software, boosting cash flow and minimizing errors.
  • Automated invoice processing and payment approvals seamlessly.
  • Track costs precisely by fleet, route, or project.
  • Connect effortlessly with your transport and accounting systems.

Automated Billing Accuracy

Convert invoices into precise financial data instantly to speed up processing and reduce errors.

Efficient Expense Allocation

Costs are easily tracked and assigned by routes, vehicles or departments to have a clear view of finances.

Custom Approval Workflows

Build your own flexible approval routes to suit your team structure to quicken and provide transparency to authorizations.

Effortless System Integration

Seamlessly integrate HelloPay with your transport and accounting systems for unified financial management powered by advanced invoice processing software.

Features

Vendor-specific tools to automate vendor payments, fuel taxes, and fleet expenses—smarter and faster.
01
Route-Based Invoice

Invoicing and payments tracking by delivery route, enabling accurate cost monitoring and pricing analysis.

02
OCR Recognition

Automate real-time imports of fuel cards, workshop invoices, and fleet maintenance payments.

03
Approval Management
Establish customized approvals for regional managers, logistics managers, or finance teams at depots.
04
Bill Capture
Automatically link permits, toll receipts, and compliance documents with relevant bills for easy auditing.
05
Batch Payments
Pay vendors in batches per route, zone, or freight partner—all in a single transaction.
06
Expense Management
Link driver-submitted bills and travel advances to actual trip records for transparent settlement.
07
Expense Tracking
Track every edit, comment, and approval of a payment to hold everyone accountable across teams.
08
Bill Categorization
Set branch, route, or cost center limits and alerts to prevent overrun and fuel leakage management.
09
Tally Integration
Integrate smoothly with Transport Management Systems and accounting software for effortless reconciliation.

Keep Financial Excellence Moving with Your Business Everywhere

HelloPay delivers unified financial control across all your regions and hubs, ensuring accurate, seamless oversight wherever your operations take you.
AI Invoice Automation for Logistics,AI-powered accounts payable logistics,ai automated vendor invoice processing

We minimized 40% of our finance work by consolidating payment procedures in our depots. The speed and control are unrivaled.

Kavita Sinha

CFO, AxisLog Freight Pvt Ltd

AI Invoice Automation for Logistics,AI-powered accounts payable logistics,ai automated vendor invoice processing

Experience Unmatched Financial Agility and Control with HelloPay

  • Speed up billing and payment cycles efficiently
  • Manage complex supply chains with tailored workflows
  • Get real-time visibility on expenses and payments
  • Integrate smoothly and scale with your systems

Maximize Efficiency with HelloPay’s Intelligent Financial Solutions

HelloPay syncs with transport and accounting systems to automate tax compliance and deliver real-time insights for smarter finances AI-powered accounts payable logistics.
  • Effortless System Integration
Integrate HelloPay with your TMS and accounting solutions in one interconnected financial management system.
  • Tax Compliance Automation
Automated capture of tax documents and preparation of reports to reduce the risk of audits and guarantee compliance.
  • Instantaneous Financial Details
Be ready to open and check live KPIs such as payment status, invoices, and expense trends to inform decision-making.
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AI Invoice Automation for Logistics,AI-powered accounts payable logistics,ai automated vendor invoice processing

Frequently Asked Questions

HelloPay automates invoice processing and approvals, especially for vendor bills, fuel, workshop maintenance, tolls, and permits. This reduces manual effort, speeds up billing cycles, and lowers errors.

Transport/logistics businesses handle high volumes of invoices (fuel, tolls, vehicle upkeep), multiple vendors, varying jurisdictions/taxes, route/vehicle-based expenses, fluctuating fuel costs, and payments delays which make manual systems costly and error-prone.

Key features include: OCR-powered invoice capture, route/vehicle-based expense tracking, batch payments, integration with TMS/accounting systems, audit-compliance tools, mobile approvals, and real-time dashboards.

While generic platforms often require manual classification of transport-specific expenses (fuel, tolls, permits), HelloPay is specialized for logistics workflows automated OCR on fleet/route bills, approval workflows by depot or route, batch vendor payments, and tight expense tracking per vehicle/route.

By speeding up invoice processing, batching payments efficiently, reducing payment delays, avoiding late fees, and ensuring better visibility of outgoing payments leading to more predictable cash flow.