Bill pay automation for Logistics and transport companies
Automate freight, fleet, and vendor payments with logistics-industry-built automation.
- Real-time monitoring of fuel and maintenance spend
- Consolidation of multi-facility fleet spending
- Automated vendor invoices, permits, and tolls
Simplify your payment cycle from warehouse to delivery
HelloPay helps logistics and transport businesses simplify complex payments easily, from fuel stations to freight brokers.
- Auto-categorize invoices by vehicle, route, or geography
- Sync with TMS, ERP, and fuel card platforms
- Seamless dashboard to handle all financial transactions
Secure transactions on every terminal
Your vendor and transport data stays encrypted, compliant, and secure across regions and branches.
Maximize operational uptime
Free your logistics personnel from paperwork using digital tools that allow them to focus on moving goods, not processing invoices.
High-volume, multi-entity fleets
From 10 trucks to 10,000, HelloPay scales with your business in countries and currencies.
Adaptable workflows
Define payment rules by trip type, driver, vehicle class, or freight partner, with full visibility and control.
Features
Vendor-specific tools to automate vendor payments, fuel taxes, and fleet expenses—smarter and faster.
01
Route-Based Invoice
Invoicing and payments tracking by delivery route, enabling accurate cost monitoring and pricing analysis.
02
OCR Recognition
Automate real-time imports of fuel cards, workshop invoices, and fleet maintenance payments.
03
Approval Management
Establish customized approvals for regional managers, logistics managers, or finance teams at depots.
04
Bill Capture
Automatically link permits, toll receipts, and compliance documents with relevant bills for easy auditing.
05
Batch Payments
Pay vendors in batches per route, zone, or freight partner—all in a single transaction.
06
Expense Management
Link driver-submitted bills and travel advances to actual trip records for transparent settlement.
07
Expense Tracking
Track every edit, comment, and approval of a payment to hold everyone accountable across teams.
08
Bill Categorization
Set branch, route, or cost center limits and alerts to prevent overrun and fuel leakage management.
09
Tally Integration
Integrate smoothly with Transport Management Systems and accounting software for effortless reconciliation.
Manage on the move
From HQ or the road, oversee your whole payment pipeline on desktop, tablet, or smartphone. Anytime, anywhere access in real time.
We minimized 40% of our finance work by consolidating payment procedures in our depots. The speed and control are unrivaled.
Kavita Sinha
CFO, AxisLog Freight Pvt Ltd
Why transport leaders like HelloPay
- Instant processing for fuel and fleet invoices
- Seamless integration with GPS, TMS, and ERP software
- Clean audit trails and spending visibility
- Scale for cross-border and multi-fleet operations
From loading dock to ledger
Modernize your logistics payments with scalable automation from one lane to global supply chains.
- End manual billing delays
Automatically verify invoices against fleet logs, trip reports, and vendor agreements.
- Streamline vendor and fuel settlements
Prevent late fees and downtime with automated payments and real-time notifications.
- Be audit-ready across locations
Receive detailed logs and compliance-ready data from each terminal, depot, or delivery location.
